Proposals
Formal price quotations / proposals must be obtained on all purchases for goods and services where the dollar amount exceeds $30,000, unless there is a substantiated sole source condition. If formal bids or proposals are required, they are solicited from at least three firms, including those registered on the city’s online system and any others suggested by the end user department.

Bids
The invitation for bids or request for proposals documents state an opening date and time and no late bids or proposals will be accepted. All formal bid openings are open to the public and may be attended by any interested party. After the bids are opened, they are evaluated by the issuing department. After the lowest responsive bid is determined, the award is made.